Information Note regarding the Protection and Processing of your Personal Data
We are committed to the protection of your personal data. We process your personal data (abbreviated to “data”) exclusively on the basis of the statutory regulations. This data protection policy is designed to provide you with comprehensive information on how your data is being processed by our company and your rights and claims under data protection law.
- Who is responsible for processing your data and who can you contact?
Responsible for data processing:
Seneca IP Ltd (referred to as ”we”)
Old Coach Road, Tansley,
Matlock, DE4 5FY.
Telephone: 01629 761700
FAX: 01629 761701
- What data is processed and what are the sources of the data ?
The main data we process relates to the information provided by and in connection with the business we assess when you are experiencing financial difficulties, or undergo an insolvency procedure. In this respect, we may also receive information about you from third parties such as other clients of ours, business partners of yours, other Insolvency Practitioners who manage company and personal insolvencies.
We process data received from you in the course of initiating and establishing contact, through the usage of our website (http://seneca-ip.co.uk/contact-us).
The following personal data is processed when you use the contact form on our website: first name, last name, email address.
Last, but not least, we process data from companies with which we have an ongoing business relationship, with regard to their contact information referring to individuals.
- For what purposes and on what legal basis do we process the data ?
We process your data based on the performance of a contract. This situation occurs when we are required to consult and assist a business or a company, in identifying the issues that may lead to insolvency and developing pragmatic commercial solutions (e.g. corporate restructuring, insolvency dispute resolution, transaction planning, company voluntary arrangement).
The legal obligation is applicable when we are empowered to oversee the liquidation or administration procedure of a company, or business.
By filling in your personal data on the contact page, you hereby grant unconditional consent for the processing of your data in order to respond to your enquiry or first contact and for the associated technical administration. You can withdraw your consent, without explanation, at any time, by just sending us a short e-mail to: firstname.lastname@example.org. In this case, if we have no further legal grounds to process it, your data will be deleted or anonymized.
We are also basing our processing of personal data on the legitimate interest pursued by a third party. In this respect, we might be appointed as an administrative receiver by a lender or secured creditor, when a company defaults on the terms of its borrowing from the secured creditor.
- Who receives your data?
In complying with our legal obligations, your personal data will be passed on to the public authorities (government institutions, courts of law and similar organisations) as well as to any insolvency portal, database or public registry used in order to meet the legal requirements in supervising an insolvency procedure.
However, we will not transfer your data outside the European Economic Area.
If we commission a contracted processor, we will nonetheless remain responsible for the protection of your data. All contracted processors are under contractual obligation to keep your data confidential and to process these data within the scope we set out. The contracted processors commissioned by us will only receive your data if these data are necessary to provide the respective services. These may include:
- IT service providers required for the operation and security of our IT systems
- Service providers commissioned for programming and maintenance of our website.
- Data Security
We hereby state that we constantly looking to implement appropriate technical and organizational measures to ensure a level of security appropriate for the protection of the data. In doing so, we are taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing, as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.
In order to accomplish the above, we are regularly assessing and evaluating the effectiveness of technical measures to ensure the security of the processing. To this end we are even conducting simulations of malicious attach on our system, network, or application components, with specialized IT service providers.
- How long will your data be stored?
- If you use the contact form on our website to send us your personal data, your data will be deleted as soon as we have processed your enquiry.
- The data we process in supervising the liquidation procedure or the administration of a company, will be stored according to the terms set out by the applicable regulations (e.g. 15 more months after the company is closed for the respective company’s records; 10 years after the company is closed for our own documents and reports relating to the respective company).
- Are you under any obligation to provide data?
Except for the processing based on the legal obligation, you are not obliged to provide any personal data. However, if you refuse, we will be unable to conclude an agreement with you, or continue to fulfil an existing contract and, in consequence, be forced to terminate it.
Also, if you fail to provide us with contact details, we will not be able to answer any enquiries you may have nor offer our support with regards to the matter that may interest you.
- What are your data protection rights?
In accordance with the provisions of the data protection regulations, you have the following rights in connection to our processing of your personal data:
Right of access:
You have the right to obtain information from us concerning whether and to what extent we process your data.
Right to rectification:
If we process data that is incomplete or incorrect, you shall have the right to obtain rectification or completion of this data from us at any time.
Right to erasure:
You have the right to obtain from us the erasure of your data in the event that we have unlawfully processed this data or if processing this data constitutes a disproportionate infringement of your legitimate interests. Please note that immediate erasure may be barred on some grounds, e.g. statutory retention provisions.
Right to restriction of processing:
You have the right to obtain restriction of processing your data if:
- you contest the accuracy of the data, for a period enabling us to verify the accuracy of the data,
- the processing is unlawful, and you however oppose the erasure of the data and request the restriction of their use instead,
- we no longer need the data for the intended purposes, but you require these data for the establishment, exercise or defence of legal claims, or
- you have objected to the processing of the dat
Right to data portability:
You have the right to receive the data, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit these data to another responsible party without hindrance from us, provided that the processing is carried out by automated means. If technically feasible, you have the right to have your data transmitted directly to another responsible party by us.
Right to object:
If we process your data on the basis of legitimate interests, you have the right to object to this processing, on grounds relating to your particular situation, at any time. We shall then no longer process your data unless we can demonstrate compelling, legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
You may exercise your above rights by sending a written, signed and dated request by post at: Speedwell Mill, Old Coach Road, Tansley, Matlock, DE4 5FY, or by email at email@example.com.
In addition to the above, you are also entitled to lodge a complaint regarding the processing of personal data, with the Information Commissioner’s Office — Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, Helpline number: 0303 123 1113, firstname.lastname@example.org.